Free calculators for owner pay, payer mix, credentialing, hiring, and margins. Put in your own numbers and leave with a number you can act on. No signup, no email required.
We will put the two or three that fit you at the top. Nothing you enter on any of these is saved or sent anywhere.
Each opens in your browser and runs on your numbers, not ours.
Model your caseload, your self-pay rate, your insurance reimbursement, and your overhead. See what lands in your pocket after costs and an estimated tax set-aside.
Run your whole team, or go clinician by clinician with individual session counts and pay splits. See the profit each seat contributes after their share of overhead.
Compare what Headway, SonderMind, Rula, Grow, or Alma pay you against holding your own panel contracts. Includes credentialing costs and the first-year wait.
Compare the same hire four ways: W2 or 1099, flat rate per session or a percentage of collections. Includes employer payroll taxes, FUTA, SUTA by state, benefits, and their share of overhead.
Split your profit into the jobs it has to do: your draw, your profit, retirement, savings, and the tax set-aside. See what percentage of every revenue dollar each one takes.
Benchmark your overhead, rent, admin support, clinician payroll, and owner pay against the target ratios for a practice your size, from solo up through a group over $1M.
A sample CEO dashboard showing the five numbers every practice owner should know: profit per session, comp ratio, utilization, margin, and months of runway.
Most therapists were handed a business without being handed a single tool to run it. You were trained to be an excellent clinician, and then left to guess at rates, payer mix, utilization, and whether any of it was actually working.
They are free because a practice owner who can see their numbers makes better decisions, whether or not they ever work with us. Share them with anyone who would find them useful.
These calculators run on assumptions. When we keep your books, the same models fill in automatically every month with your actual revenue, payer mix, and overhead. No sliders, no guessing, no surprises in April.