Seven calculators built specifically for therapists in private practice. No signup, no email required. Move the sliders, see your numbers, and find out where the money in your practice is actually going.
Each opens in your browser. Nothing is saved or sent anywhere, so your numbers stay yours.
Model your caseload, your self-pay rate, your insurance reimbursement, and your overhead. See what lands in your pocket after costs and an estimated tax set-aside.
Compare what Headway, SonderMind, Rula, Grow, or Alma pay you against holding your own panel contracts. Includes credentialing costs and the first-year wait.
Run your whole team, or go clinician by clinician with individual session counts and pay splits. See the profit each seat contributes after their share of overhead.
A sample CEO dashboard showing the five numbers every practice owner should know: profit per session, comp ratio, utilization, margin, and months of runway.
Compare the same hire four ways: W2 or 1099, flat rate per session or a percentage of collections. Includes employer payroll taxes, FUTA, SUTA by state, benefits, and their share of overhead.
Split your profit into the jobs it has to do: your draw, your profit, retirement, savings, and the tax set-aside. See what percentage of every revenue dollar each one takes.
Benchmark your overhead, rent, admin support, clinician payroll, and owner pay against the target ratios for a practice your size, from solo up through a group over $1M.
Most therapists were handed a business without being handed a single tool to run it. You were trained to be an excellent clinician, and then left to guess at rates, payer mix, utilization, and whether any of it was actually working.
These are the same models we build for our clients, with sample numbers in place of real ones. They are free because a practice owner who can see their numbers makes better decisions, whether or not they ever work with us.
These calculators run on assumptions. When we keep your books, the same models fill in automatically every month with your actual revenue, payer mix, and overhead. No sliders, no guessing, no surprises in April.